OMA ACCOUNTS
STANFINS INTERFACE PROCEDURES FOR SUPPLY 2000
1. IFS allows OMA funded inventory and OMA funded Credit Card material transactions to pass from Supply 2000 through IFS to STANFINS. These transactions will be included in the A40AKB file passed to STANFINS out of the IFS End of Day.
2. These ELEMENT RESOURCE NAMES were added to the ELM table in IFS for processing Supply Credit Card and Inventory issues of material..
SUP-CRE
SUP-OTH
3. Installations operating Supply 2000 will pass OMA funded Credit Card or OMA funded Inventory issues or turn-ins from Supply 2000 to IFS. IFS will automatically set the ELEMENT RESOURCE NAME based on the DOCUMENT IDENTIFIER CODE (DIC) that is passed from Supply 2000 to IFS.
DICs CC1 (Issue) and CC2 (Turn-In), Supply 2000 material transactions for an OMA funded Credit Card, will generate ELEMENT RESOURCE NAME (SUP-CRE) in the WORK PHASE AUDIT.
DICs SU1 (Issue) and SU2 (Turn-In), Supply 2000 material transactions for an OMA funded inventory will, generate ELEMENT RESOURCE NAME (SUP-OTH) in the WORK PHASE AUDIT.
4. External to IFS, the Installation must decide if two Holding Accounts should be established. The first for an OMA funded inventory and the second for OMA funded Credit Cards. These Holding Accounts will allow the redistribution of material costs passed to STANFINS through IFS from Supply 2000. If OMA funded inventory issues or turn-ins can be combined with the use of an OMA funded credit card, only a single Holding Account is required. The installation will make their best ‘guess’ as to the dollar amount that will be established for the Holding Account(s). Similar to labor transactions in IFS, the Holding Accounts for OMA funded Credit Cards and/or OMA funded inventories will be drawn down as costs are passed out of IFS to STANFINS.
5. Internal to IFS the following changes must be made.
a. An ACCOUNT PROCESSING CODE (APC) must be identified as the Credit APC for the OMA funded Credit Card and OMA funded inventory Holding Accounts for use in the ELEMENT RESOURCE table. If these accounts can be combined, only a single APC is required. If this is a new IFS prior to being used in the ELEMENT RESOURCE table.
b. Debit and Credit Element Resource instances must be established in the ELEMENT RESOURCE table in IFS. Use the ELEMENT RESOURCE NAMES ‘SUP-CRE’ and ‘SUP-OTH’ and the APC(s) identified in step 5a. At this time, the ELEMENT RESOURCE NUMBER ‘26RB’ is recognized for all Credit Card transactions. Installations may have to identify another EOR if EOR ‘26RB’ is not acceptable for OMA funded inventory issues or turn-ins. An example of the EOR DERIVATION table can be found in Job Cost Accounting Help under the Element Resource Detail screen selection.
c. If OMA funded Credit Card or OMA Funded inventory material transactions are passed out of Supply 2000 and the Element Resource table is not changed, EOR DERIVATION errors will be identified during the IFS End of Day. Step 5b must be implemented to clear EOR Derivation errors.
6. These cost transactions will be passed to STANFINS during the IFS End of Day. The DETAIL LIST OF INTERFACE TRANSACTIONS Report has been modified to identify each of these new Element Resource categories.
7. At this time, neither an OMA funded Credit Card or OMA funded inventory interface has been developed for the Standard Depot System (SDS).
8. If you have questions regarding establishing EOR Derivation instances for Supply Material transactions, contact Bill Byrnes, 804-734-2645 or the IFS functional hotline 804-734-2058.